CONSTITUTION AND BYLAWS
of the FALCON SOUND ALLIANCE (FSA)
ARTICLE I
NAME:
The name shall be: Falcon Sound Alliance (FSA)
ARTICLE II
OBJECTIVES & PURPOSE:
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To facilitate and maintain an enthusiastic interest in the various phases of the Falcon Sound.
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To lend all possible support, both moral and financial, to the Falcon Sound.
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To cooperate with the Band/Guard Director(s) and sponsors of the Falcon Sound, and to the Administration of Flanagan High School to confirm coordination of all activities and events with school activities and policies.
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To build and maintain an organization of people who will help promote the general activities of the Falcon Sound.
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Said organization exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law).
CONSTITUTION AND BYLAWS
of the FALCON SOUND ALLIANCE (FSA)
ARTICLE I
NAME:
The name shall be: Falcon Sound Alliance (FSA)
ARTICLE II
OBJECTIVES & PURPOSE:
-
To facilitate and maintain an enthusiastic interest in the various phases of the Falcon Sound.
-
To lend all possible support, both moral and financial, to the Falcon Sound.
-
To cooperate with the Band/Guard Director(s) and sponsors of the Falcon Sound, and to the Administration of Flanagan High School to confirm coordination of all activities and events with school activities and policies.
-
To build and maintain an organization of people who will help promote the general activities of the Falcon Sound.
-
Said organization exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law).
CONSTITUTION AND BYLAWS
of the FALCON SOUND ALLIANCE (FSA)
ARTICLE I
NAME:
The name shall be: Falcon Sound Alliance (FSA)
ARTICLE II
OBJECTIVES & PURPOSE:
-
To facilitate and maintain an enthusiastic interest in the various phases of the Falcon Sound.
-
To lend all possible support, both moral and financial, to the Falcon Sound.
-
To cooperate with the Band/Guard Director(s) and sponsors of the Falcon Sound, and to the Administration of Flanagan High School to confirm coordination of all activities and events with school activities and policies.
-
To build and maintain an organization of people who will help promote the general activities of the Falcon Sound.
-
Said organization exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law).
CONSTITUTION AND BYLAWS
of the FALCON SOUND ALLIANCE (FSA)
ARTICLE I
NAME:
The name shall be: Falcon Sound Alliance (FSA)
ARTICLE II
OBJECTIVES & PURPOSE:
-
To facilitate and maintain an enthusiastic interest in the various phases of the Falcon Sound.
-
To lend all possible support, both moral and financial, to the Falcon Sound.
-
To cooperate with the Band/Guard Director(s) and sponsors of the Falcon Sound, and to the Administration of Flanagan High School to confirm coordination of all activities and events with school activities and policies.
-
To build and maintain an organization of people who will help promote the general activities of the Falcon Sound.
-
Said organization exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law).
ARTICLE III
MEMBERSHIP:
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Section 1 General Membership: Any Broward School Board approved General Membership volunteer may be a non-voting member of the Falcon Sound Alliance. General members shall not hold an office or chair a committee.
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Section 2 Voting Membership: The Voting Membership of this organization shall be limited to parents and /or guardians of students enrolled in band or guard for any portion of the academic school year. Each parent and/or guardian shall be entitled to one vote.
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Section 3 Terms of Membership: Terms of members shall be consistent with the organizations fiscal year, June 1 through May 31.
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Section 4 Dues paid to the Falcon Sound Alliance are nonrefundable. Members who are not up to date on their dues may not participate in events and/or competitions at the discretion of the board. Prior to each event or competition, the board will meet to discuss each member’s account; members not in good standing will be contacted if the board elects for the student to not participate. If dues cannot be paid on the dates given on the Member Agreement, it is up to the parent or guardian to send written communication to the Treasurer to make alternate arrangements. Under no circumstances will balances be carried from one season to another.
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Section 5 Dues charged to a students account cannot be reimbursed without executive board approval. The Board must employ a standard of extreme hardship when approving such a reimbursement and may consider monies already paid out by Falcon Sound. This standard applies to all students.
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Section 6 Families with 2 or more children in the Falcon Sound will receive a 15% discount on the Falcon Sound Fair Share dues for EACH younger sibling enrolled in the Marching band, Guard and Winds season(s). The discount will be applied to the last scheduled dues payment. Sibling accounts must be up to date and in good standing for the younger sibling to receive the discount. Discount will not be given if the student decides to leave the program for any reason including if the student is removed for academic reasons.. To keep the discount, the siblings must fully complete the season in which the discount was given.
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Section 7 Any member leaving the program with a balance, and has a sibling(s) enrolled and participating in the program; the departing members balance will be transferred to the siblings account. If the sibling received a discount for the season; once the balance is transferred the discount will be removed and become due to Falcon Sound Alliance.
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Section 8 In the event of an overpayment, monies will not be refunded under any circumstance. Credits cannot be transferred to any other member’s account, except if the other member is a sibling. Gifting is not permitted. Credits can be used for the member for any items which need to be purchased, dues or any events where tickets are needed such as the annual banquet. Credit will remain on the member account until the member is no longer a participant in the program at which time the credit will be written off. A donation letter will be given to graduating seniors for any remaining balance on their account.
ARTICLE IV
OFFICERS
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Section 1 All board members shall conduct themselves in their interactions with the board and their activities associated with the operations of the organization, in a responsible, mature manner and with reasonable decorum, courtesy and respect. Each board member shall have their student’s dues paid up to date according to the signed member agreement. Failure to have dues up to date can result in the member being removed from their position on the board.
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Section 2 The elected officers of this organization shall be: President, Vice-President of Ways and Means, Vice-President of Operations, Secretary, Treasurer, Travel Coordinator, Special Events Coordinator, Guard Coordinator, Winds Liaison, Uniform Administrator, Fundraising Coordinator Equipment Administrator and Member at Large.
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Section 3 The Nomination and Election of Officers: There shall be a nominating committee composed of three or five members who shall be selected by the President in February. The nominating committee shall consist of at least one, but not more than two of the current elected officers and the remainder from volunteers of the voting membership. The nominating committee will present to the General Membership a slate of candidates for each office at which time nominees from the floor will be taken.
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Section 4 Officers are to be elected at the annual meeting in April or May. Term of office will begin June 1, for a period of one year.
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Section 5 In the event that any office is to be vacated for a period exceeding three months, or a vacancy exits on the board, the Executive Board shall name a replacement to carry out those duties until the next General Meeting when a replacement will be elected.
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Section 6 No two elected positions on the executive board may be held by members of the same household, or members related by blood or marriage. Specifically elected positions handling student/member billing accounts, elected members handling monies or have a significantly direct impact on monies. Elected members who fall within these parameters are President, Treasurer, and VP of Ways & Means.
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Section 7 The President and Treasurer shall decide on financially related activities not to exceed $500 in each instance without Board approval if deemed immediate and necessary. These financial expenditures must be presented to the executive board at the next board meeting. Expenditures above $500 must have board approval.
ARTICLE V
DUTIES OF OFFICERS:
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PRESIDENT – Shall preside at all executive board and general meetings of the organization, and shall be an ex-officio member of all committees. The President is able to create committee(s) as needed.
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VICE-PRESIDENT OF OPERATIONS – Shall oversee chaperones, handyman/oops, transportation of equipment and truck, purchasing/rental of equipment needed, Membership/Volunteers and other committees as deemed necessary by the executive board and shall be an ex-officio member of those committees.
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VICE-PRESIDENT OF WAYS AND MEANS – Shall oversee all fundraising, stadium and special event concessions, hospitality, and other committees as deemed necessary by the executive board and shall be an ex-officio member of those committees.
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SECRETARY – Shall keep records and minutes of all general membership and executive board meetings and shall be responsible for all correspondence related to Falcon Sound activities.
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TREASURER – Shall be directly responsible for all finances related to or pertaining to the Falcon Sound Alliance. The treasurer shall submit a financial report at each general meeting and executive board meeting. The Treasurer, with the approval of the Executive Board, may appoint an assistant for the exclusive purpose of collection of dues.
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TRAVEL COORDINATOR – Shall coordinate all travel – including arranging itinerary, buses, hotels, meals and events.
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SPECIAL EVENTS COORDINATOR – Shall organize committees for and oversees and implements all special events such as: Pre-Event Dinners, Band Camp, Photo, Middle School Invites, Invitational, Banquet, Social Events, and Event Programs.
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GUARD COORDINATOR – Coordinates all Color Guard and Winter Guard activities including chaperones, Uniforms, ticketing and arranging meals for away trips. Oversees Extravaganza.
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MEMBER AT LARGE – In charge of Shako room and it’s contents. Orders all gloves, shakos, and band bags. Maintains volunteer and t-shirts. News/Alumni contact through posting on Facebook. Serves as a readily available contact person.
Winds Liaison – Works with Director to coordinate Winds activities including chaperones, uniforms, ticketing and arranging meals for away trips.
Uniform Administrator – In charge of uniforms during marching season ensuring uniforms are clean and fit properly. Including measuring, distributing and ensuring all uniforms are accounted for. Ensure the uniforms are properly stored at the end of each season.
Fundraising Coordinator – In charge of all fundraising for the program. Ensuring that any fundraising will not negatively impact the program and is for the benefit of the students and/or the program.
Equipment Administrator – In charge of all musical equipment, trailers, props and semi-truck.
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The Executive Board shall be comprised of the thirteen officers who are parents/guardians of enrolled Band or guard members.
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The Executive Board shall have general supervision of the organization.
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The Executive Board shall review and approve all committee activities before they are presented to the Organization. (see Exhibit A for a listing of all committees/explanation of each, and Exhibit B for an Organization of which committees are under which Board Representative)
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Each position may consist of 2 persons (Co-), if deemed necessary of acceptable to the existing board. Each Executive position has only 1 vote. Co-officers shall vote as one.
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It is mandatory for Executive Board Members to actively participate at Invitational and Extravaganza (if their child is in guard) for the duration of the event. The Executive Board shall help at and recruit volunteers to help with the opposing events that their children are in. (Guard parents help with band events and vice versa)
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Executive Board Members are subject to the possibility of removal from the Executive Board through the following process: (a) the President may on his or her own volition raise at any meeting of the Executive Board, or in any special meeting of the Executive Board as called by the President, a discussion (a “Removal Discussion”) of whether a particular Executive Board Member (a “Retiring Member”) should be removed (a “Removal”) from his or her position on the Executive Board. The reasons for suggesting Removal shall be limited to good faith findings of misconduct, violation of duties or responsibilities set out in the Constitution and Bylaws, or other defects of character or conduct which in the reasonable judgment of the Executive Voting Members render the member unfit to continue in his or her position and justify Removal. (b) The President shall call a vote at such meeting after discussion and if a majority of those attending agree that Removal is appropriate, then the matter shall be carried over to the next meeting or special meeting of the Executive Board. (c) At the next meeting or special meeting of the Executive Board, at least six (6) votes for Removal shall be required to bring about Removal of the Retiring Member. If fewer than six (6) votes for Removal are secured, then the Removal effort shall fail but without prejudice to re-presentation of a Removal Discussion concerning that same Executive Board Member at another meeting. If six (6) or more votes for Removal are secured, then the motion shall carry, and the Executive Board Member under discussion in this process shall be deemed removed from the Executive Board effective immediately. Any such Retiring Member who was in fact so removed through this process, shall not be eligible for, nor be permitted to join the Executive Board thereafter for a period of at least 5 years.
THE EXECUTIVE BOARD:
ARTICLE VI
Board of Directors Removal of President
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The President is subject to the possibility of removal from the Executive Board through the following process: (a) any member of the Executive Board may on his or her own volition engage in discussion with other members of the Executive Board with the purpose of suggesting the need for a meeting (“Presidential Removal Meeting”) among all members of the Executive Board other than the President (“Non-President Members”) to discuss issues and concerns about the then current President. In such case the Non-President Members shall reasonably cooperate with each other in bringing about the Presidential Removal Meeting at their earliest reasonable convenience. At least one person among the Non-President Members shall in advance of a Presidential Removal Meeting inform the Directors of both the Color Guard and the Band of such effort. At the resulting Presidential Removal Meeting, the Non-President Members shall engage in a discussion (“Presidential Removal Discussion”) of whether the President should be removed (“Impeachment”) from his or her position as President. The reasons for suggesting an Impeachment shall be limited to good faith findings of misconduct, violation of duties or responsibilities set out in the Constitution and By Laws, or other defects of character or conduct or dereliction of duty which in the reasonable judgment of the Non-President Members, render the then current President unfit to continue in his or her position, and which therefor justify Impeachment. The Presidential Removal Discussion shall and must include a determination of who among the Non -President Members only, would take over the position of President (“Successor President”) and such proposed Successor President must confirm that he or she is willing to take over the position of President if such is the determination of this process. (b) After discussion, the Non-President Members shall take a vote among themselves, and, in order to succeed in the Impeachment effort such vote must, by a count of at least six (6) votes, favor the Impeachment and favor the Successor President. If fewer than six (6) votes are so secured, then the Impeachment effort shall fail but without prejudice to re-presentation of a Presidential Removal Discussion concerning that same President at another Presidential Removal Meeting, subject to the same process noted above. If six (6) or more votes for Impeachment are so secured, then the motion shall carry, the President shall be deemed Impeached from the Executive Board effective immediately upon completion of such vote, and the Successor President shall immediately be deemed installed and elected to the position as President. Any such President who was the subject of a successful Impeachment through this process, shall not be eligible for, nor be permitted to, join the Executive Board or hold the office of President, thereafter for a period of at least 5 years.
MEETING:
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The Executive Board of the organization shall meet monthly.
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General Membership meetings of this organization shall be held at least quarterly.
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Special Meetings may be called by the President.
ARTICLE VII
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The Executive Board of the organization shall meet monthly.
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General Membership meetings of this organization shall be held at least quarterly.
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Special Meetings may be called by the President.
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Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under section 501 (c)(3) of the Internal Revenue Code of 1986 (or corresponding provision of any future United Stated Internal Revenue Law) or (b) by an organization to which contributions are deductible under section 170 (c)(2) of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law).
ARTICLE VIII
FINACIAL INFORMATION
ARTICLE IX
AMENDMENTS TO THE CONSTITUTION OR BYLAWS:
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The Executive Board of the organization shall meet monthly.
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General Membership meetings of this organization shall be held at least quarterly.
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Special Meetings may be called by the President.
ARTICLE X
DISSOLUTION:
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Upon dissolution of the organization, the Executive Board shall after paying or making provisions for the payment of all of the liabilities of the organization, dispose of all of the assets of the organization exclusively for the purposes of the organization in such a manner, or to such organization or organization organized and operated exclusively for charitable, education, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding provision of any future United Stated Internal Revenue Law), as the Executive Board shall determine. Any such assets not so disposed of, shall be disposed of the Court of Common Pleas of the county in which the principal office of the organization is the located, exclusively for such purpose or to such organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.